At Work Or Studying? How To Be More ProductivePosted: 18th of June 2015 by
Whatever it is you are doing, whether studying or working, you would probably welcome a little more productivity in your day. Imagine if you could get more done in less time, it would allow you to improve the amount of work you can get done (sure to impress your boss), reduce your stress over making those deadlines, and could even get you more free time!
However, you may feel that you are already working as hard as you can, and think that you couldn’t possibly squeeze any more productivity out of your day?
Plus, you don’t want to end up pushing yourself until you burn out! The answer lies in organisation, especially if, like me, you can sometimes find yourself getting lost in ‘research’ or other activities and not really getting the job in hand done! This can be a particular problem if your job or study requires creativity or if you have to search for solutions to business problems.
To get around this, you should take time each morning to assess what needs to get done that day. This should take just a few minutes, but your tasks need to be specific and measurable. You should also set priorities, for example, if you need to finish a report for that afternoon’s meeting, or if you have to revise for a particular exam. Knowing what needs to be done allows you to set targets as well as prioritise your workload for that day.
I write lists of things I need to get done (like this blog), and will focus on completing everything on the list over the day. You might like to also try setting yourself a time limit for how long you expect a task to take – this will allow you to set realistic targets for what you intend to complete in a day. Of course, sometimes other important things may come up and force you to readjust, but having a basis to work from will help you get results and keep you on track.
If you are trying to plan your day to include timings, don’t forget to set yourself time to take a break, including for lunch. If you are tired and hungry you will be less productive, so make sure you take some time out. You might like to set yourself a 5 or 10 minute break for every hour, especially if you are doing something mentally taxing.
When it comes to working on your to-do list, you can start by getting some of the faster items out of the way. If a task will only take a few moments, get it done right away and you will give yourself a morale boost by being able to tick items off your list. This tip will also stop you feeling overwhelmed if more work comes in and items begin to pile up.
As you do this more you will get better at working out how long a task will take, and you may be able to do without setting strict timings each day. However, knowing what you need to get done will help you stay focused, improve your productivity, and hopefully lower your stress too.
There will be days when you don’t quite manage to complete your to-do list. Perhaps you set yourself too much to do, or maybe you had to attend a meeting that took you away from your desk for longer than you expected? Make sure you review your to-do lists regularly to make sure you are completing them, and if not ask yourself why. See if you are doing too much, or if you could even do a bit more!
However, staying focused and knowing what needs to be done, and when, will help you to ensure you have the most productive day possible – every day!
You might also like:
When you are looking for an apprenticeship, or your first job, it’s probable that most of your attention will be focused on landing the role. ...
Applying for an apprenticeship can be a very competitive process and many organisations use video interviews as an initial screening process. Most...