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DWP Bid Unique Identifier KS60CDB078

Job Placement title GFM administration and Office Intern

Job Placement summary

The Gosport and Fareham Multi-Academy Trust (GFM) seek to offer paid internships for the role of
‘administration and office support’.

You will provide new office and administration support to the teams across the GFM schools and
buildings. Your placement will be at a specific site for the duration of your KICKSTART placement with
us, however you may be asked on occasion to travel between sites.

You will have a keen interest in developing your skills for working with people and be able over time
identify your specialist skills and develop a strong competence in a broad range of commonly used
office and administration tasks.

The successful intern will be able to demonstrate a desire to develop the key skills and/or embark on
the first steps within a career of working within an office and administration environment for

During your 6 month placement with GFM you will join a school and/or site to develop your skills and
knowledge toward the next steps in your career pathway.

A typical day will consist of the following duties and developed responsibilities.

1. Manning of telephone switchboard and reception. Responsible for sending and receiving emails and

faxes as directed.

2. Dealing with day-to-day enquiries through switchboard or via reception, and ensuring messages are

forwarded to the appropriate member of staff via voicemail, email or in person.

3. Distribution of post around the school and offices throughout the school day.

4. Responsible for the franking of all post.

5. Responsible for distributing admin emails to the appropriate staff member.

6. Contacting parents/carers as directed

7. General administration and clerical work as required.

8. Maintaining of record files. Archiving records to record stores and electronic archives.

9. Dealing with visitors and offering hospitality.

10. Such other duties as may reasonably be allocated within the purview of the post by the

Headteacher/Line Manager.


Mobility Clause

As an employee of the GFM Multi Academy Trust, you may be required to work some of your contracted
hours at other schools within the Trust as deemed reasonable and subject to the needs of the
establishments within the Trust.

Further expectations of successful candidates

● To act as a positive role model

● To participate in school initiatives where every person is expected to contribute to learners


● To participate in the GFM’s professional learning programme as agreed

● To contribute to the GFM’s procedures for a self-evaluation process

● To be courteous to colleagues and provide a welcoming environment to visitors and telephone


● To be keen to play a positive part in the life of the GFM Community, supporting its distinctive

mission and ethos, and encouraging and ensuring staff, pupils and students adhere to school


● Such other duties as may reasonably be allocated by the Headteacher or senior colleagues

Applicants should complete the online application form at and/or contact or (023) 9261 6012. All candidates will be subject to a full Disclosure & Barring Service

(DBS) check and subject to our safer recruitment processes.

Essential skills, experience and

GCSE Passes in English and Math and/or equivalent level 1 and 2

Ability to demonstrate an amplitude toward associated
reception/telephone duties - as first contact of the organisation.

Be able to demonstrate a competence in using basic IT skills and
some knowledge of commonly used software for administration
such as word processors and spreadsheets.

Job category (DWP use only)

Number of hours per week 25

Working pattern and contracted
hours (including any shift patterns)

To be determined upon successful application


Hourly rate of pay Minimum wage as per age of individual applicant (16 to 24)

Details of employability support (training opportunities/mentor)

● Mentoring sessions with our designated KICKSTART coordinator
● Designated coaching support from identified line manager at regular intervals
● Your GFM ‘internship’ portfolio production and publication
● GFM induction course, which includes all appropriate certification according to role profile
● Google suite training
● Role bespoke certification and accreditation to be agreed
● Curriculum Vitae production and publication
● Taught employability skills and access to accreditation for level 1 and level 2 core subjects where necessary.
● Interview and application development/support for permanent employment post internship
● Post intern support and championing through the GFM KICKSTART coordinator
● Reference support


Company name GFM Education

Closing date for applications Feb, March, April 2021 (2 vacancies per month to be recruited)


Business Admin

GFM Education
Gosport, UK

Published on 5 Aug 2021

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