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Business & Administration Apprentice

REPORTING

The post holder will report to the Finance & Operations Manager in the first instance

 

KEY DUTIES

Finance

  • Assisting Finance Department with deliveries, purchase ledger, filing and other Finance related duties.
  • Process invoices linked to Purchase order
  • Maintain lunch duty records to support payment
  • To lead on an element of the implementation of the new finance system planned for March 2021
  • Providing administration/support to the wider administration team as required
  • Reception & Admin
  • To act as a point of contact for all school enquiries either by telephone, email or face to face and contribute to the smooth running of the school reception.  
  • To locate students in lessons to pass on urgent messages from parents and/or staff.
  • To receive and send emails and forward appropriately
  • To deal with the daily out-going and incoming mail.
  • To type correspondence/documentation and carry out administrative duties as required.  
  • To enter data and help maintain the student database (MIS) as required.
  • To attend and minute take team meetings, staff meetings and school events as directed
  • To ensure that the reception area is kept tidy, informative and welcoming to visitors at all times.
  • To support with reprographics (photocopying/laminating/printing).
  • Arrange appointments for staff as directed.

Human Resources

  • Assisting with recruitment including printing and creating packs for interviews,
  • Undertaking administration duties including filing, shredding and taking phonecalls
  • Creating and maintaining procedure documents for common administrative tasks. Improving the internal systems to ensure the team works in an efficient way

OTHER DUTIES AND ACCOUNTABILITIES

  • Be aware of and comply with policies and procedures relating to child protection, health and safety and security, confidentiality and data protection, reporting all concerns to the Headteacher and/or Designated Safeguarding Lead
  • Adopt flexible working practices where required
  • Ensure compliance with your responsibilities as laid out in the school’s equal opportunity policy and take an active role in promoting equality and diversity
  • Take part in performance appraisal.
  • Undertake such other duties as reasonably correspond to the general character of the post and commensurate with its level of responsibility as and when required and with agreement 
  • Contribute to the overall ethos/work/aims of the school
  • Appreciate and support the role of other professionals
  • Participate in training and other learning activities and performance development as required
  • To respect the confidentiality of all information relating to pupils, staff and their families
  • The duties of the post outlined above are not exhaustive, and the post holder will be expected to be co-operative and flexible, undertaking such other duties as may reasonably be required

Business & Administration Apprentice

Harrow, UK
Apprenticeships

Published on 19 Aug 2020