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HR Support Level 3

Core Tasks

  • Maintains Employees Personnel Files in a current and accurate manner, culling duplicated documents where necessary and ensuring that mandatory documents are obtained from the pertinent parties.
  • Maintaining removal of leaver personnel files into a separate filling system.
  • Maintaining accurate record keeping of Invoices.

Systems and Data support  

  • Registration of new and current Employees’ biometric on Mitrefinch and Bodet Systems. 
  • Creating personal profiles for new employees on Bodet, HR Manager and Halogen as well as delegating user details accordingly. 
  • Updates and maintains employees leave records on Bodet.
  • Adding all new joiners on to SBI incentive application- Perkbox. 

Recruitment

  • Supporting the recruiting function within the recruiting process including scheduling of interviews, organising travel reimbursement for candidates if applicable, reserving interview rooms and greeting candidates as they arrive for interview.
  • Assists with the preparation of Interview/pension/panel packs and the coordination of Interviews.
  • Maintaining Recruitment database.

Induction

  • Coordinating Inductions for the new starters once a month i.e. sending out invitations, tracking invitations and having a follow-up 
  • Preparing induction packs for all the new starters
  • Completing paper work with the new starters  
  • Arranging lunch for the induction 

General Administration Support

  • Answer and advice on general queries. 
  • Carryout scanning, photocopying and Filling when required.  
  • Answering phone calls and passing on messages.

Other Duties

  • To perform any other duties as delegated by the Line Manager