Project Administrator Apprentice - Ahead Partnership Limited

Leeds City College

Taking applications

  • Apprenticeships
  • Advanced Apprenticeship
  • Business & Admin
  • Leeds remove

We are looking for an Apprentice Project Administrator to Work within the Delivery Team to provide key administration support across the organisation to support the running of events.


Delivery Support

Provide support and assist in the administration of school and business related activities, this will include the following;

  • Supporting the organisation and delivery of projects and activities within our school and business programmes
  • Communicate and liaise with businesses, schools, community and public sector partners
  • Creating one-page summaries and briefing packs of information to send out to activity participants
  • Creating/assisting with the creation of worksheets other resources for events/activities
  • Preparing resources, paperwork and equipment for events
  • Order / purchase equipment or resources needed for events
  • Ensure all data input is entered accurately and within timescale/SLA
  • Prepare and format accurate reports as required
  • Arranging and conducting reference checks for volunteers
  • Manage process for storing and sharing photographs taken at events
  • Working with other team members to provide training support for new members of staff
  • Booking hotels and transport for members of the team where required

Working with young people

  • To support events by facilitating workshops with groups of young people and business volunteers and/or attending events to support members of the team (e.g. careers events, mock interviews, careers panels)
  • Managing the feedback process

Preparing and collecting feedback on activities from different types of participants to include;

  • Consolidation of hard copy feedback
  • Data input of the results of the feedback into the database
  • Populating electronic feedback systems and consolidating results
  • Producing feedback summaries to send to clients after events

CRM and SharePoint Systems

  • Creating event records on CRM and SharePoint systems, and help to ensure they are kept up to date
  • Adding businesses and volunteer records to CRM, and help to ensure they are kept up to date 
  • Producing reports and data from CRM using the advanced searches

General Office Support

  • Answering the phone; taking messages, transferring calls and supplying information to our partners and contacts
  • To provide cover for central administration team
  • Other administrative tasks as requested and commensurate with the post.



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